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Checks issues to vendor to be reimbursed by client

I am a lawyer who just started using quick books. When i wrire a check to a vendor, and the expense will be reimbursed how do link it so speak to the client.


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Re: Checks issues to vendor to be reimbursed by client

QBO?  or QBDT?

I sure wish they would make this community more user friendly if they are going to allow QB specific questions.  Sorry rant over.


QBO = you must have a subscription to QBO Plus so that you can turn on billable expenses.  In company settings turn on make expenses and items billable
check mark to track billable expenses and items as income
then in company settings>advanced>chart of accounts click the edit pencil and select the billable expense income account

Why intuit separated the two related settings is anyone's guess

When you enter a vendor bill/CC charge/etc, you will see a Billable check mark box, check that and select the customer name in the customer block. The next time you invoice your customer, the system will show billable expenses on the right side that you can click the add link to add the bill to the invoice.  IF you do not want to add the bill to the invoice, leave the billable check mark box blank, the cost of the expense will still count against the customer


QBDT = Menu Edit>preferences>time & expenses> Company preferences Tab uncheck the mark all expenses as billable.  Then same concepts as above apply