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Partial payments for custom build deposit

We have a custom fabrication business where we make custom bumpers. It takes a few weeks to build the product and we allow customer to pay in full or do a 50% deposit. 

 

How do we enter the transaction in QBO showing he balance due when customer chooses to pay a deposit first and then will pay the balance due after the build is done? 

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Community Host

Re: Partial payments for custom build deposit

Hey @bluelake

 

Great question. Deposits are a great way to build strong relationships with your customers - they definitely appreciate your flexibility. We recently wrote a community article with a section about deposits (about halfway down). We plan on releasing a longer piece specifically about deposits soon, but the instructions in both articles are the same. Thank you  @vpcontroller for the inspiration for that one (feel free to share your video Smiley Happy). 

 

Let me know if you still need a hand after reading the article, @bluelake

Valued Contributor

Re: Partial payments for custom build deposit

@bluelake

 

Since you do custom work, is the deposit refundable or non-refundable?  Most custom shops around here it is non-refunable.

A non-refundable deposit is income when received, cash or accrual.  And there is the issue of sales tax since that non-refundalbe deposit is income during the sales tax liability period.

If the recept of the non refundable deposit and completion of the work is in the same fiscal year that is not a large problem, but if completion of the work goes over the fiscal year end there is an issue.

For a refundable deposit the explation in link provided works, I would add that an invoice is not required, sales receipts work the best if the customer is a walk in or phones in a credit card charge.